Minutes: Tuesday, May 28, 2024

1. That the Mayor be authorized to sign the Declaration of Compliance for the Ontario Health Multi-Sector Service Accountability Agreement for the period of April 1, 2023 to March 31, 2024.

1. That the Staff Report entitled “Court Services: Transfer of Part III and Part IX Prosecutions under the Provincial Offences Act to the City of Guelph and implementation of Administrative Penalty System for Parking Infractions”, dated May 15, 2024, be received.
2. That Council authorize the Mayor and City Clerk, or their respective delegates, to execute the Interim Transfer Agreement with His Majesty The King In Right Of Ontario As Represented By The Attorney General, a side agreement with the Crown Attorney for Wellington County regarding prosecutorial intervention, and any other documents as may be necessary or desirable from time to time related to the transfer of prosecutions commenced under Parts III and IX of the Provincial Offences Act from the Ministry of the Attorney General to the City of Guelph, each in a form satisfactory to the City Solicitor.
3. That City staff be directed to proceed with the implementation of an Administrative Penalty System for parking infractions and directed to bring forward the necessary by-laws and policies required to implement and administer the Administrative Penalty System for Council’s consideration.
4. That Council authorize the Deputy Chief Administrative Officer of Public Services and Deputy Chief Administrative Officer of Corporate Services, or their respective delegates, to execute agreements with His Majesty the King in Right of Ontario As Represented by the Minister of Transport as may be necessary to implement the APS, each in a form satisfactory to the City Solicitor.

1. That the adjustments detailed on Attachment-3 of the 2023 Year-end Capital Budget Monitoring Report dated May 14, 2023, be approved.
2. That Council approve the early ordering of seven replacement ambulances, three budgeted in 2025 and four budgeted in 2026 in PM0010 in the 2024-2027 multi-year budget that was adopted on November 29, 2023, for a total commitment of $1,768,600 over the two years.

1. That a Tree Compensation reserve fund (365) be opened to fund tree planting activities from fees collected under the Tree By-law (2010)-19058 or successor by-laws.
2. That a Property Assessed Clean Energy Funding reserve fund (305) be established to record and track grant funding received from the Federation of Canadian Municipalities and the disbursement of funds.
3. That the Property Assessed Clean Energy reserve fund (362) be renamed PACE Loan Loss Provision reserve fund and that the purpose and terms are updated as outlined in this report.
4. That $500 thousand be transferred from the Stormwater Contingency reserve (359) to the Stormwater Capital reserve fund (165) in 2024.

1. That the 2023 tax supported operating surplus of $3,863,029 be allocated to or funded from the City’s reserve and reserve funds as follows:
   1. Transfer $294,319 from the Library Operating Contingency Reserve (102) in accordance with the request from the Library Board.
   2. Transfer $36,748 to the Police Operating Contingency Reserve (115) in accordance with the request from the Guelph Police Board.
   3. Transfer $417,211 to the Environment and Utility Reserve (198) for revenue surplus from the sale of recycled goods.
   4. Transfer $3,703,389 to the Tax Rate Operating Contingency Reserve (180).
2. That the 2023 non-tax supported operating surplus of $3,414,200 be allocated to or funded from the non-tax supported City reserve and reserve funds as follows:
   1. Transfer the Water Services surplus of $2,588,627 to the Water Capital Reserve Fund (152).
   2. Transfer the Wastewater Services surplus of $1,146,371 to the Wastewater Capital Reserve Fund (153).
   3. Transfer the Stormwater Services surplus of $547,567 to the Stormwater Capital Reserve Fund (165).
   4. Transfer the Building Services surplus of $953,564 to the Building Services OBC Stabilization Reserve Fund (188).
   5. Transfer $1,524,904 from the Parking Capital Reserve Fund (151) to fund the parking deficit.
   6. Transfer $297,026 from the Courts Operating Contingency Reserve Fund (211) to fund the Courts deficit

1. That the report titled Mayoral Direction B4 -Temporary Structured Encampment dated May 15, 2024, be received.
2. That staff be directed to forward a copy of this report to the Joint Social Services and Land Ambulance Committee for information.
3. That City staff identify any potential suitable municipally owned sites including site servicing requirements, zoning requirements and other necessary approval processes, as well as identify potential cost implications to the City for site preparation;
4. That City Council request that County of Wellington’s Housing Services staff work with City staff to evaluate and determine the viability and suitability of the of the Guelph Tiny Homes Coalition’s proposal and gauge the County’s potential involvement in the project; and that staff report back to City Council no later than July 2024, or sooner.
5. That Guelph City Council respectfully requests that if the County of Wellington Housing Services staff determines that the Tiny Homes Coalition proposal is not viable, that the County provide an alternative accessible solution be presented to address people living in encampments in Guelph, including a winter plan to support people experiencing homelessness, and that County staff report back to the Joint Social Services and Land Ambulance Committee in appropriate timing to accommodate people for winter 2024-25.

1. That Council approve free Guelph Transit service and free parking at Market Parkade on Election Day to support access and remove barriers to voting for the 2026 municipal and school board election.
2. That Council approve the use of vote tabulators in the 2026 municipal and school board election.
3. That Council approve the use of Vote by Mail and Vote from Home as the alternative voting method for the 2026 municipal and school board elections.
4. That Guelph City Council directs the City Clerk’s Office to offer internet voting as an alternative voting method for the 2026 municipal and school board election subject to all security requirements and testing meeting the satisfaction of the City Clerk

The clauses were requested to be voted on separately. 

1. That Council approve free Guelph Transit service and free parking at Market Parkade on Election Day to support access and remove barriers to voting for the 2026 municipal and school board election.

2. That Council approve the use of vote tabulators in the 2026 municipal and school board election.

3. That Guelph City Council directs the City Clerk’s Office to offer internet voting as an alternative voting method for the 2026 municipal and school board election subject to all security requirements and testing meeting the satisfaction of the City Clerk

4.That Council approve the use of Vote by Mail and Vote from Home as the alternative voting method for the 2026 municipal and school board elections.